Nearly a decade ago when changes were made to the Federal Rules of Civil Procedure to include the admittance of electronic data in legal proceedings, some school districts implemented plans to manage their archiving and recovery process while, at the same time, considering privacy risks, and issues related to open records laws.
To this day, many school districts simply choose to ignore establishing an archiving policy, including creating retention periods for email communication, while other districts remain convinced that antiquated backup solutions suffice.
The emergence of affordable cloud-based data solutions has made archiving electronic data easier than ever. In addition, archiving that was once focused primarily on email has been extended to other popular forms of electronic communication, such as Google Drive, Office 365 and One Drive, and posts to social networks.
School district technologists who need help understanding reasons to archive email and other electronic data can find answers to many of their questions in a new white paper, “Why Archiving Makes Sense: Key Drivers & Proactive Benefits to Help Justify an Archiving Solution,” published by Osterman Research. Since 2001, Osterman Research has provided timely and accurate market research, cost data and benchmarking information by gathering information from IT decision-makers and end-users of information technology.
One section of the white paper that should get readers’ attention includes five key drivers for archiving electronic content: legal; regulatory compliance; storage management; end user self-service; and knowledge management. The white paper, along with an accompanying infographic on archiving, demonstrates the critical importance of electronic archiving as a best practice for any school district to follow.
By registering to download this valuable resource, which includes analysis and results from a survey of IT professionals regarding their backup and archiving strategies, you’ll also learn how archiving:
• can be used as a primarily “defensive” capability to protect a school district from the variety of legal, regulatory and other external requirements that it will inevitably be called upon to satisfy; and
• with end-user access to archived content, IT staff can put users in charge of recovering their own missing or deleted content, thereby freeing IT from the burden of doing this for them and resulting in additional cost savings.
Lastly, the white paper provides an example of actual cost savings of implementing an archiving solution, resulting in the ability to demonstrate a significant return on investment.