Oftentimes, an email archive is considered only to be a compliance cost.
In a recent post, I started a discussion about how to use your email archive in different ways, specifically to help make data-driven decisions.
I contend that you can get tangible value from this repository of valuable information while still respecting the privacy of users. Just to be clear, I’m not talking about reading individual email. Rather, much in the same way that you search the web, I’m suggesting that you do similar searches of the volumes of discussions taking place in email.
Sitting in your email archive is an amazing amount of information. And with many school districts looking for ways to create their own curriculum, you could be using your email archive as an incredible resource.
For instance, most teachers create PowerPoints after doing a bunch of research for relevant articles, likely at home because their school day is too busy. They’ll often use email to deliver this content to themselves from one email address to another. Admit it. We all do it.
Whether you’re a teacher, a department head or someone else within your district―and assuming your acceptable use policy gives you permission―search, for example, across history teachers for attachments that are about the American Revolution. Then collate and curate relevant documents that end up reaching more teachers and students.
Start creating a curriculum with the help of what’s probably the largest holder of your district’s collective work. You’re already using email to store files so why not use it on a much larger scale?