for K-12 educators and
administrators to help
create safe learning
Choosing to archive your email could be one of the most important decisions you make. If your intellectual property is important to your school district, then an email archive should be a top priority. What happens to your district’s intellectual property if your email correspondence isn’t protected by something like an email archive?
While an email archive primarily exists to help school districts in legal proceedings around discoverable evidence, other ways to get more value from it is to identify, analyze and prioritize potential risks as well as uncover concepts or topics that could lead to negative exposure or publicity.
eDiscovery has been a topic of conversation for quite some now. And having that information as accessible as it is in the blogosphere can lead you to believe that you know all you need to know about eDiscovery. There’s an old saying that “what you don’t know can’t hurt you,” but that can get you in a tough spot in the event litigation arises for your school system.
An effective email archive will also help you make data-driven decisions and allow you to get the pulse of your staff on everything from important policy decisions to opinions on the location of the next holiday party, providing much more value to an organization beyond just a cost to comply with eDiscovery or your state’s Freedom of Information Act (FOIA).
When district administrators and school boards start looking at an email retention policy, they only look at one part of the equation. By asking yourself these four questions, you should be able to come up with a retention policy that meets the objectives of your entire district.
Email monitoring helps you manage risk, including the improprieties of students and co-workers both inside and outside of school. Saying that you don’t need to monitor student email more or less says you really don’t feel like doing the work to protect your students.