Author: Patrick O'Neal

News &

for K-12 educators and
administrators to help
create safe learning

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Archiving & Backup
Should You Delete or Suspend Staff Email Accounts at Your School?

Teachers, administrators and other staff will take new jobs, retire and give IT departments other reasons to delete or suspend their email accounts. Fortunately, there are plenty of similarities with the two most common email systems, Office 365 and Google, regarding how to handle a departing employee.


Archiving & Backup
The Importance of Migrating Legacy K-12 Email Archives

Many school districts are moving their onsite legacy email archives to a third-party cloud provider at a fraction of the cost it takes to manage and store what they’re required to keep based on a retention schedule.


Archiving & Backup
3 Email Archiving Considerations When Using More Than One Provider

We often work with school districts that have staff using a product such as Office 365 while students get Gmail accounts. Here are some considerations to keep in mind when you have email from more than one system that you want to be part of one email archive.


Archiving & Backup
What the New Features in Google Vault Mean to K-12 Administrators

Google has released some new Vault features that likely caught the eye of K-12 technology directors and email administrators. The biggest announcement that certainly got our attention was that Vault is now able to retain data in Google Drive.


G Suite for Education
Why You Should Backup & Archive Google Drive and Microsoft OneDrive

When it comes to backing up and archiving Google Drive or its competitor, Microsoft OneDrive, the good news is that there are plenty of similarities to email as you move beyond the inbox.


Archiving & Backup
The Problem with Free Email Archiving

While there’s a handful of issues associated with free archiving solutions, what they all have in common is that they end up not being free after all.


Archiving & Backup
3 Reasons Why You Shouldn’t Archive Your Own School & District Email

Third-party archiving solutions reduce overall costs, including labor, hardware and software. Get the data that you need much quicker, take the security concerns off your hands, and use a third-party archive that doubles as a backup and disaster recovery solution.


Archiving & Backup
Why Accessibility and Support are Important to Your K12 Archiving Solution

I’m amazed at how rarely accessibility and support are asked about when I talk to schools and districts interested in an archiving solution. These two often-overlooked items should be an important part of any decision-making process when choosing a vendor to archive your email, documents and other files.


Archiving & Backup
The Case For Backing Up Your Calendars

While you might not think that data from online calendars need to be part of your archive or backup strategy, there are good reasons to do so. Consider these four points when deciding whether or not your retention policy will include data from staff calendars.