Author: Patrick O'Neal

News &

for K-12 educators and
administrators to help
create safe learning

Gaggle Speaks
Compliance Rules and Email Archiving: What You Need to Know

Email archiving can benefit schools and districts and save you money is by understanding three specific compliance rules: HIPAA, FERPA and COPPA.


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Are There Student Safety Concerns in Your Archive?

Without a third-party archiving solution, it will be difficult to remove content related to the safety and well being of your students. Your retention rules and litigation hold policies—whether at the organizational unit (OU) level or by the user—will make it virtually impossible to remove this unwanted content.

Social Media Archiving

Gaggle Speaks
What You Should Know About Social Media Archiving At Your School District

There’s an increasing expectation from the courts that document files and even social media also get retained. The burden falls on the school district and retention is not enough. You must also be able to search and produce specific data just like we have for email for the past decade.

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Gaggle Speaks
Should You Delete or Suspend Staff Email Accounts at Your School?

Teachers, administrators and other staff will take new jobs, retire and give IT departments other reasons to delete or suspend their email accounts. Fortunately, there are plenty of similarities with the two most common email systems, Office 365 and Google, regarding how to handle a departing employee.


Gaggle Speaks
The Importance of Migrating Legacy K-12 Email Archives

Many school districts are moving their onsite legacy email archives to a third-party cloud provider at a fraction of the cost it takes to manage and store what they’re required to keep based on a retention schedule.


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3 Email Archiving Considerations When Using More Than One Provider

We often work with school districts that have staff using a product such as Office 365 while students get Gmail accounts. Here are some considerations to keep in mind when you have email from more than one system that you want to be part of one email archive.


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What the New Features in Google Vault Mean to K-12 Administrators

Google has released some new Vault features that likely caught the eye of K-12 technology directors and email administrators. The biggest announcement that certainly got our attention was that Vault is now able to retain data in Google Drive.


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Why You Should Backup & Archive Google Drive and Microsoft OneDrive

When it comes to backing up and archiving Google Drive or its competitor, Microsoft OneDrive, the good news is that there are plenty of similarities to email as you move beyond the inbox.


Gaggle Speaks
The Problem with Free Email Archiving

While there’s a handful of issues associated with free archiving solutions, what they all have in common is that they end up not being free after all.